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Executive Assistant


This full-time position will provide executive level administrative support and handle a variety of special projects in support of assigned Executive Leadership Team members.  As the primary point of contact for the assigned executives, the Executive Assistant is responsible for overall coordination, communication, effectiveness and efficiency.


  • Complete administrative tasks for executives, including calendar management; composing and preparing correspondence; organizing and maintaining electronic and paper files; monitoring and responding to emails; scheduling and coordinating meetings; and making facility arrangements.
  • Manage projects and create a broad variety of documents and materials for executives, including PowerPoints, financial spreadsheets, charts and graphs.
  • Anticipate needs and prioritize incoming issues, requests and inquiries, including those of a sensitive or confidential nature.  Consult with the executive in determining the appropriate course of action, referral or response.  Manage workflow independently and follow through to successful completion.
  • Work closely with executives to keep them well informed of upcoming commitments and responsibilities, and issues taking place in the internal and external environments.
  • Facilitate clear communication and maintain credibility, trust and support between the executive office and internal staff, and with external clients and partners.
  • Provides back-up support to the front desk as needed.


  • Bachelor’s Degree, or an equivalent combination of education and experience.


  • Three 3 years of experience providing executive level administrative support.
  • Demonstrates high quality, professional writing and verbal communication skills that project a positive image of the business.
  • Excellent organizational skills and ability to manage multiple activities with excellent attention to detail.
  • Ability to proactively anticipate needs, make sound recommendations and propose alternative solutions, and take appropriate and timely action to address issues and resolve problems.
  • Ability to maintain calm under pressure and demonstrates adaptability during times of change or ambiguity.
  • High degree of diplomacy and discretion in working with confidential information.
  • High level proficiency with Microsoft Outlook, Word, Excel and PowerPoint, and Citrix GoToMeeting.
  • Ability to quickly adapt to new technology and easily acquire new technical skills.


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